A clear path from brief to handover

Good projects move with intention.

Our workflow turns complex project requirements into a practical sequence of decisions, responsibilities, checks, and measurable outcomes.

Follow the process
Team reviewing project plans around a table
ADA SEKATA / 06 PHASESFrom brief to handover

Step-by-step regulation

A shared rhythm for every project.

Each phase creates the information and confidence needed for the next decision.

01

Set the direction

Project planning

We establish the project brief, define success criteria, identify constraints, and align the delivery strategy before work begins.

  1. Confirm the brief, scope, objectives, and measurable outcomes.
  2. Map key stakeholders, dependencies, risks, and approval gates.
  3. Build the master programme with milestones and decision dates.
  4. Approve the project execution plan as the shared reference point.
02

Prepare the right capacity

Resource planning

The team, equipment, materials, information, and budget are coordinated early so delivery is supported by realistic capacity.

  1. Define the skills and disciplines required for each work package.
  2. Assign planned hours, equipment, materials, and procurement needs.
  3. Check availability, lead times, interfaces, and contingency allowances.
  4. Baseline the resource plan and review it at every major milestone.
03

Give ownership a name

Task delegation

Clear ownership keeps decisions moving, makes accountability visible, and gives every contributor a defined route for escalation and support.

  1. Break the programme into clear, sequenced work packages.
  2. Name one accountable owner and supporting contributors for each task.
  3. Set deliverables, due dates, dependencies, and acceptance criteria.
  4. Share the responsibility matrix and confirm it with the delivery team.
04

Keep delivery visible

Execution and monitoring

Progress is monitored against the approved baseline through regular coordination, transparent reporting, and prompt action on emerging issues.

  1. Run coordination meetings with actions, owners, and due dates recorded.
  2. Track progress, cost, programme, safety, and open decisions weekly.
  3. Escalate risks early and agree corrective actions with the right owners.
  4. Update forecasts and communicate approved changes to all affected parties.
05

Prove the work is ready

Quality assurance

Quality is built into each stage with defined checks, documented evidence, and a disciplined response to non-conforming work.

  1. Set inspection and test plans against the agreed specifications.
  2. Review drawings, materials, installations, and records at planned hold points.
  3. Log non-conformances with owners, corrective actions, and close-out evidence.
  4. Complete a readiness review before testing, handover, or client acceptance.
06

Leave a useful record

Project closure

Closure converts completed work into a clean handover, captures lessons learned, and ensures the project record supports the next stage of ownership.

  1. Confirm completion against scope, quality records, and agreed acceptance criteria.
  2. Deliver drawings, manuals, warranties, certificates, and outstanding registers.
  3. Resolve final actions, commercial matters, and formal client sign-off.
  4. Hold a retrospective and archive the project record for future reference.

A dependable handover

Keep the brief visible from first decision to final handover.

Our process keeps the brief visible, the team accountable, and the finished work ready for its next chapter.

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